The Basics a.k.a the only 'How To' you need!
We love good banter and we drop pop-culture references like confetti. But beyond the fun and games, when we get to business, having fun is serious work. The way we operate has an impact on the team and hence, these work guidelines.
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Our Hybrid Working System
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At an overall level the company follows a hybrid working model where most team members are expected to work from the office premises two or three days a week, as announced in our rosters. That translates to 12 working days per month / 36 working days per quarter or 144 working days per year. In simpler terms, roughly 40% of the year will be spent working from the office, while the remaining 60% continues to be remote. Flexibility remains an important part of how we work, but we also believe, structure is essential to ensure fairness and consistency across teams.
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Why Do We Have All This?
To ensure flexibility works in a way that is fair, effective, and sustainable.
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Flexibility works best when it is used responsibly.
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Teams perform better with regular face-time, alignment, and shared momentum.
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Managers need real autonomy, not workaround systems.
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Clear expectations make goals easier to track, course-correct, and achieve.
What If You Need To Work From Home (WFH)?
​We understand that life may throw the occasional googly (on your roster days) and hence, you can avail up to two Work From Home days per month on your roster days, which, you can fill up on the non-roster days during the week or next week (Basically, 12 roster days per month remains non-negotiable). The day that you will be filling in for the gap can be confirmed during your application on People Hum and confirmed to your Line-manager on the same day.
Additional work from home requests beyond two days a month can be treated either as a leave (if you have pending leaves) or a Leave Without Pay (LWP), unless approved as an exception by your line manager and management. Please note that all exceptions must be applied for over email, approved by your immediate line manager, and informed to a member of the HR team marked in the communication.
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While managers have the discretion to approve extended work from home requests, these will also need to be approved by management (cc: info@willnevergrowup.com / hello@sprd.co.in / contact@itsyellowseed.com ) and informed to HR team in advance.
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Hold On! There is more.
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There are certain scenarios that do not qualify for Work from Home requests. These include but are not limited to:
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Staycations, Travel for Short Leisure Trips, Working while attending events in cities outside HQ qualify as leave days and should be applied as such. Simply put, if you are working, you'll need to be accessible during working hours.
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Personal appointments of any nature, in the middle of the roster day that take more than an hour. These can be scheduled on your non-roster days after managing work with the team and taking appropriate leaves for 1/2 day.
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Travel on a roster day to plan a weekend. You can take either the first or second half of the day off.
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Managers remain accountable and are encouraged to be fair, transparent and clear in setting precedence to what instances and cases do or do not get approved. All email approvals are to be marked to the respective email ids above.
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When The Business Needs You
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While the roster days are defined, managers do reserve the right to call team members to office on additional days should the business need arise, or a project deployment requires the physical presence of team members. Do note that such days do not qualify for a compensatory WFH at any point.
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Remote Team Travel & Working From Office
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Remote team members visit the office three times a year, with each visit spanning one working week. These visits are designed to support training, team alignment, and business or delivery needs, while also enabling managers to effectively plan and run their teams with the right balance of flexibility and structure.
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How are these visits planned?
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Two visits in a year will be planned in advance and are likely to be aligned at start of Q2 and Q3 for Q1 & Q2 reviews. Final dates will be communicated ahead of time, keeping festive calendars in mind.
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One visit however will be planned at the discretion of your Line Manager, with a minimum heads-up of two weeks. This allows for us to plan trainings & boot-camps sooner and not wait for the official remote work-days.
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Travel & Expense Guidelines
Travel and expense responsibilities differ based on the nature of the visit.
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Client-required travel (outside planned office visits):
Travel and accommodation will be covered by the company, within approved budgets. -
Planned office visits (three times a year):
Travel and stay will continue to be borne by the team member, as communicated and agreed.
Team members are encouraged to plan client meetings during these office visits wherever possible, to make the most of their time in the office. You can double check our reimbursement policy here.
Daily Work Guidelines
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We prefer keeping all work talk on emails and Google Hangouts. Keep your Hangouts status updated (active/away/DND). This helps people when they need to reach out to you.
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If the team / a client prefers WhatsApp for communication, arrive at a common ground.
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If a WhatsApp group exists with the client for ease of communication, remember that email approvals are the only official ones.
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Need to step away from your work desk during working hours? Take a go-ahead from your manager first, and then let your team members know of it. This helps the team streamline work in your absence.
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Know your peers (and maybe how you can prank them). P.S. You did not read it here :P
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When conducting recurring meetings with your team or team members, try and schedule it on your roster days.
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Company Ka Maal, 'Dariya Mein Daal'? Not at all!
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First things first, you are personally responsible for all company assets, gadgets and data in your possession. This means that you need to take care of items like your laptop, mouse, Internet devices, storage devices et all. You can read all about it in our 'Taking Care Of Laptops Basics' Guide.
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Damages To Assets
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Any and all content, data, files etc. created during your tenure with the company should be retained / saved on your laptop or google drive. Moreover, at the time of a laptop handover, a full account of all the company assets and data in your possession will be taken into consideration. In case you hand over a damaged piece, your transfers will include deductions towards any damages or repairs to the asset.
Using PeopleHum
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This can seem tricky, but we promise it isn’t. We’ve got tutorials to guide you through every challenge. Check these out.